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An Official E-Newsletter of AIA Ohio – Fall 2011

Proposed Changes to the AIA Ohio Bylaws
Convention Update
New and Improved Advocacy Grants!
Continuing Education at OVR Convention
The Passive House Seminar
Component Grant from Hanley Wood
10-Step Business Plan for Safety
Top Ten Common Mistakes Made By Ohio Architects
KSA Alumni Awards
Click Here to review the 2012 AIA Ohio Slate of Candidates
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Developing Leaders in our Profession

Steven H Shinn, AIA, LEED AP, BD+C

AIA Ohio President


Are leadership, life-long learning, research, professional growth and having fun important to you and your firm? If so, I strongly encourage you to promote and attend the AIA Ohio Valley Region Convention in Dayton this September. The convention: Discover.Design.Dayton. serves all our members by advancing all of our goals.


Serve as the Credible Voice: Our design awards program will promote members and AIA as the credible voice for quality design and the built environment. The Dayton Dining by Design Tours in conjunction with the Urban Nights event will showcase Dayton’s downtown’s dining, nightlife, art, music, retail, and urban living.


Be the Authoritative Source: Our regional convention and new format offers great speakers and quality programs promoting the practice and profession of architecture. We have merged the associates “Unconvention” with the regional convention to encourage interaction and camaraderie while expanding the base of our future leaders.


Increase Member Value: In these economically difficult times, we understand the importance of increased value for our members. This year, the regional convention registration is 25% less than the previous regional convention fees. We want our advocacy, communication, collaboration and knowledge to be accessible to all our members.


Come to Dayton! Have a good time. Mingle with your young associates and peers. Enrich your understanding about the practice and business of architecture and return home with a renewed appreciation for our chosen profession.


AIA Ohio Annual Meeting and Slate of Officers Announced

Click here to review the proposed slate of officers for 2012.  The slate will be voted upon at the AIA Ohio Annual Meeting, taking place on Thursday, Sept. 15, at 10:30 a.m. in room 306 of the Dayton Convention Center. 


 2011 OVR logo

Proposed Changes to the AIA Ohio Bylaws


The Following sections of the Bylaws are proposed to be revised to bring the existing AIA Ohio Bylaws into conformance with the Model Bylaws of the Institute. It is the intent of these changes to correct and make current with Institute policy, the AIA Ohio Bylaws. An effort has been made to identify areas of the current Bylaws not consistent with language suggested or required by the Institute.

While the following may not address all items or issues, it is believed that the changes will bring AIA Ohio into substantial compliance with the current requirements of the Institute. These proposed rules are subject to review by and approval of the Institutes legal counsel in accordance with Institute requirements.

The proposed AIA Ohio bylaws changes were approved by the AIA Ohio Board of Directors at their July 19 meeting.

 Click Here to read the proposed changes…


AIA Ohio Valley Region Convention


Registration is now open for the AIA Ohio Valley Region Convention: Discover.Design.Dayton, taking place Sept. 15-17, 2011, in Dayton, Ohio.


The Convention web site includes all the information you need:


A quick view, graphic schedule of events

A full convention agenda with summaries of each session

Hotel information

Registration link

Registration and Information on the Convention Tours


By now you should have seen information on our fabulous keynote design speakers:

Brad Dunning

Roberto de Leon, AIA and Ross Primmer, AIA, De Leon & Primmer Architecture Workshop

Dan Maginn, AIA and Josh Shelton, AIA, el dorado inc.


In addition, we’ve sent out information about the UnConvention for Emerging Professionals, an unprecedented event taking place for the region’s emerging professionals in conjunction with the convention.


The 2011 Ohio Valley Region Convention, Discover.Design.Dayton, is unlike any other AIA event. We’ve completely re-worked the schedule this year, in order to provide people more opportunities at education, networking and fun! Included in the schedule changes are significant changes the way the AIA Ohio Valley Region recognizes award recipients.


On Thursday, Sept. 15, the convention will host the first ever Celebrating Design Awards Luncheon. Brad Dunning will be the keynote speaker at this luncheon, which begins at noon. After hearing Mr. Dunning, participants will recognize the winners of the state design awards for AIA Indiana, AIA Kentucky and AIA Ohio. Every winning project will be shown and winners will be encouraged to bring their clients, friends and families for this important recognition celebrating design in the Ohio Valley Region.


On Friday, Sept. 16, at 5:30 p.m., convention attendees will head over to Dayton’s Schuster Center for the Celebrating Excellence Awards Reception. At this event, AIA Indiana, AIA Kentucky and AIA Ohio will each recognize their individual honor awards. The event will provide appetizers, beverages, and ample time to recognize award recipients. At 7:30 p.m., those who have signed up for DINING BY DESIGN tours will depart from the Schuster Center. Others can head out into Dayton’s Urban Nights for an evening of fun!



A block of rooms is being held until Aug. 24 at the Crowne Plaza Hotel in Dayton, Ohio, for the AIA Ohio Valley Region Convention, Sept. 15-17, 2011. The negotiated rate for this convention is $109.00 plus tax per night. To make your reservation, call 1-888-227-6963 and make sure you mention that you are with the group AIA Ohio Valley Region. Reservations must be made by August 24, 2011, to receive this special group rate. To book online, click here: AIA Group Room Online Booking Tool.

 Plan now to attend!

New and Improved Advocacy Grants!
Elizabeth Corbin Murphy, FAIA
AIA Ohio Secretary


The Advocacy Grant program for 2011 reflected changes to initiate a bit of competition among the Chapters. Successful Chapters in this years awards included AIA Eastern Ohio which was the only Chapter to take advantage of the Double Your Money offer while meeting their AIA Ohio PAC goal. AIA Akron, AIA Toledo, and AIA Cincinnati were also awarded grants for some fantastic approaches to advocacy programming. Summations of their reports will be printed in the AIA Ohio Newsletter as they become available, so that we may all share in their successes.


Proposed changes to Advocacy Grant program for 2012 incorporate the ideas of several Chapters who offered feedback after the results were released for the 2011program. The concept is to continue to improve the program in a professional and competitive manner to place the AIA Ohio Grants Program on par with other regional and national grants.


The 2012 program will allow a Chapter to submit more than one grant application without penalty and will allow the multiple applications to compete with the open group.   It is, however, important for the Grants Review Committee to know that the Chapter can be committed to the projects proposed. In order to reinforce that commitment, each application will require the signature of the submitter and the signature of a Chapter officer or an AIA Ohio Board member who is also a member of that Chapter. The submitter must be a Chapter member or an Exec. There have been inquiries from outside organizations that wished to file a request as well. This year, as in last, those organizations will be instructed to partner with an AIA Chapter.


As with the previous applications, the grants will not support regular Chapter programming. AIA Ohio is developing another grant for programming support called the Opportunity Grant. The Advocacy Grants are specifically designed for advocacy projects as described in the application packet. It will remain the purview of the review committee to select the most qualified projects based solely upon the information presented in the application.


A realistic budget must be presented along with an adequate demonstration of the use of the AIA Ohio grant award. It is essential that the review committee understand how the Chapter will match the award. If there is an “in-kind match,” that must also be demonstrated. The rules for in-kind match will meet IRS guidelines and will not be outlined. The award will be distributed as a lump sum. If the Chapter does not fulfill the final reporting requirement, that Chapter will not be eligible to apply for the upcoming grants. A synopsis of the final reports will be published.


The calendar will be altered for 2012. The Communications Committee would like to allow the Chapters the time and opportunity to consult with the Committee about their ideas so to make the applications stronger. Remember, the grants are based solely upon what is presented in the application. Other sources for assistance would include dialogue with Fellows or with Members who ran successful projects in the past.  


Calendar Outline Proposed:

  • Announcement in August AIA Ohio newsletter for 2012 grants
  • Applications available at the Fall Conference
  • Applications due April 1, 2012
  • PAC donations from Jan 1 to May1, 2012 will count for the bonus. (Incentive will be defined in the application.)
  • Award announcements will be made in June 2012. Project Funding Period is July 2012 to June 2013 and project may not begin before the project period.
  • Reports will be due to AIA Ohio by June 2013. Chapters must have completed report to the Board by June in order to receive awards for 2013.

Continuing Education at the AIA Ohio Valley Region Convention 

The continuing education schedule for the AIA Ohio Valley Region Convention rivals what you will find at national meetings. Sessions over the course of the three days have been applied for over 50 AIA learning units. More than 14 hours have been applied for AIA HSW/SD and GBCI CE (through USGBC). These learning experiences include lectures, panels, and tours. Here’s just a small taste of what you can expect in continuing education when you Discover.Design.Dayton:

Green – Is it Code Yet?

The 2012 International Green Construction Code (IgCC), the first model green code, will be finalized this year. How this code will help direct design decisions and what communities, public or private entities may require as part of their sustainable design requirements are all a part of this new code. The session will provide an overview of the content and construction of the new IgCC.


Killer Contract Clauses

Recent developments in the law have eroded or eliminated many “common law” claims that may be asserted among Owners, Architects and Engineers for negligence and indemnity. As a result, courts are more frequently enforcing the terms of the parties’ written contracts-as written-rather than circumventing those contractual provisions to allow claims of negligence or indemnity to proceed regardless of conflicting contract language.


Sustainable by Design

Participants will gain an understanding of the key trends that are driving sustainable design adoption worldwide. They will see how architects and engineers can have the most impact on sustainable design with an overview on analysis types that are key elements to achieving optimal sustainable design.


Your BIM Content Sucks

Architects are constantly challenged to put more and more information into their models in less and less time. One of the pain points they often face is that the content provided by manufacturers is poorly developed – lacking in information, a bloated file size, or simply inaccurate – leaving the designer with no choice but to recreate pieces of content every time they need it.


The Diary of an Architect – What I’ve Learned as a Principle To Run (or Start) a Practice.

The chilling reality of business is that less than 29% of all start up businesses survives the long term. In today’s economy, many architects are looking more closely at their practices on how to better position themselves and cut costs, while others are looking at starting new practices, many times out of necessity. The Diary of an Architect is a program intended to address basic questions of running (or starting) an architectural practice and the many obstacles, pitfalls, challenges and rewards of being not only an Architect, but also a business owner.


LEED Platinum – Requires Behavioral Change… Not Chasing More LEED Points

This seminar details the progression of a LEED for Existing Buildings: Operations and Maintenance (LEED-EB: O&M) project where the certification goal transformed from what initially was believed to be a nearly unachievable GOLD level to actually become LEED PLATINUM.


Click here to access the registration site.

click here to access tour registration.

HalfMoon LLC Presented The Passive House Seminar in Cincinnati June 22, 2011

by Stephanie Aurora Lewis, R.A., LEED AP


One way or another, we need to reduce our carbon footprint. There are many different approaches, many different ways to take a stab at snuffing out our energy-guzzling habits. Richard S. Levine, Principal Architect of CSC Design Studio of Lexington, Kentucky, along with his colleague Michael T. Hughes, Assoc. AIA, Certified Passive House Consultant, and LEED AP are pioneering a new building standard that grasps onto the power of the sun and the reliability of an insulated, tight building envelope theory. John F. Robbins, CEM, CSDP, followed up the presentation sponsored by Half Moon Seminars, LLC with useful mechanical calculations that supplement the Passive House design theory.


Passive House is not an entirely new concept in Austria and Germany where it’s roots have grown into a vibrant movement that has reached overseas to the U.S. First developed by Prof. Dr. Wolfgang Feist of Innsbruck University of Innsbruck, Austria. One may pursue a solar-inspired building design now with the Passive House concepts rather than what was a popular Passive Solar movement from the mid-to-late seventies in the U.S. Many of the now-called traditional Passive Solar concepts have been further developed and incorporated into this new standard that is currently being promoted by the Passive House Institute U.S.


Still dependent on studies of sun patterns through a site, Passive House standards also rely on the designer to do extensive studies on the geographic character of the site. Humidity and degree days play an important role in Passive House design. Essentially, the design must have a continuous building envelope with all thermal breaks either eliminated or controlled with supplemental materials that inhibit the transfer of warmth and coolness that might slowly travel from one side of the wall to the other. The insulation factors for the walls, flooring, ceilings, roof, windows, and doors must all have very high R-values and must not allow any air to penetrate through the building. The air that comes into the building is controlled in that it enters in at a prescribed location, is filtered, and exits through another prescribed location. The air exchanges are controlled by an energy recovery ventilator.


Of great importance, the Passive House concept is a standard such that a 1200sf home would need no more energy to heat or to cool it’s interior than it takes to operate a hair dryer. That is a savings of 90-95% energy needed to supplement the interiors’ comfort temperatures. Since Passive House is a standard, it is up to the designers to figure out how to achieve certain energy and building function standards. American designers are working with Europeans to translate Euro designs into those that can be realized in the U.S. HalfMoon Seminars brought in a team of experts that were unbiased in their presentations. Earning continuing education credits from teachers who do not represent a manufacturer offered those of us who attended a high-quality learning experience. The seminar material was recorded and is available through purchase on the HalfMoon Seminars website.



AIA Ohio Media Campaign Submitted for Component Grant from Hanley Wood 

Judson A. Kline, FAIA LEED AP
AIA Ohio President-Elect


AIA Ohio has been in the development process for a statewide media outreach program. The focus for the campaign is promoting the civic engagement of AIA architects and creating connections with community and business leaders topublicize the value of architects and design as a resource. During the course of producing this program, AIA Ohio became aware of the potential to obtain up to a $5,000.00 award through the Hanley Wood/ AIA Component Grants to support local initiatives.


Based upon the AIA Ohio Chapter Advocacy Grants created In 2010/2011, AIA Ohio will use the media program to highlight the successful of projects and civic engagements created by the Akron, Cincinnati, Cleveland, Columbus, Dayton, Eastern Ohio and Toledo chapters. Leveraging these successful programs as the content for the communication campaign, the proposed grant will provide a means to expand outreach into underserved rural and urban communities across the state. Some of these initiatives include:


  • Eastern Ohio’s Program “Getting to know Youngstown in the 5th Grade”;
  • Akron’s “Architecture Is”, the traveling exhibit of art work by students describing architecture;
  • Dayton’s “Favorite building survey”; and
  • Cincinnati’s “Vision Cincinnati Leadership Education” to develop architects as civic leaders.


The plan for the media program is to have AIA Ohio plus each of the components enlist a community partner organization for collaboration. Identify community leader contacts within under served urban and rural communities to engage in developing outreach and to promote architect led initiatives. AIA Ohio will engage a Media Resource Professional (MRP) to assist in producing the message and to provide education and support for the components in placing the messages in local media. The goal of the program is to be able to quantify and identify increases in engagement with architects within these communities gauging the impact of the public relations effort. In concluding the project, AIA Ohio and the component partners will prepare a report on the projects initiated, a list of participant partner organizations, community resources and then identify resulting engagement with these communities.


The submission for the grant was made and announced at the recent AIA Ohio Board meeting in Columbus on July 15, 2011. Notification of the grant awards will be announced at the AIA CACE conference in August.

10-Step Business Plan for Safety


1. Visible, active senior management leadership

Senior management, including the top executive on site, must be the role models for how they want all other employees to act in creating a safe work environment.


2. Employee involvement and recognition

Both management and employees will actively participate in the safety and health management process.


3. Medical treatment and return-to-work practices

Employers will establish a post-injury or disability management policy and procedure to help injured or ill employees obtain quality medical care and return to work. Return to work should incorporate a transitional work program that uses real job duties to accommodate injured workers’ medical restrictions for a specified time period to gradually return them to their original jobs.


4. Communications

Include regular verbal and written communication on matters affecting employee safety and health.


5. Timely notification of claims

Employers must report claims immediately to their Managed Care Organization (MCO), which reports the claim to the BWC within 24 hours.


6. Safety and health process coordination and employer education

The employer will designate an individual as the accident prevention coordinator and give him or her responsibility, and authority to facilitate the organization’s safety and health systems and processes.


7. A written orientation and employee training plan

Each organization will identify and respond to the specific training needs of its employees, including supervisors, managers and team leaders. Employers will develop a written safety and health training program that documents specific training objectives and instruction procedures.


8. Written and communicated safe work practices

Guidance for employees as written safe work practices is important for a clear understanding of job requirements and responsibilities. The company will identify, document and make available both general and job-specific safe work practices. The employer will provide employees with a copy of the general safe work practices, and all employees will sign a statement to indicate they have read, understood and will follow the safe work practices.


9. Written safety and health statement

The employer’s top executive will sign a safety and health policy document. All new hires will receive this document. The policy will be communicated to all employees and reviewed annually.


10. Recordkeeping and data analysis

Occupational accident and illness-related data is compiled, recorded and analyzed to identify unsafe processes or behaviors and formulate improvements to enhance safety.

Top Ten Common Mistakes Made By Ohio Architects 

Amy Kobe, CAE, Hon. AIA,
Executive Director, Ohio Architects Board


1) Practicing with an expired license.


Most architects wouldn’t think of letting their license lapse, but it happens all too often. Ohio architect licenses expire on December 31 of odd-numbered years. It’s your responsibility to renew your license!


2) Failure to notify the Board of address and contact information changes.


One of the most common reasons an architect’s license has lapsed is because of a change in employment which leads to a change of mailing and email addresses.


If the board doesn’t have your current information on file, you won’t receive important news by email (printed newsletters are no longer sent) or worse, you won’t receive your renewal notice in the mail! Enforcement and audit notices are also sent by U.S. mail.


A change of address form is available on the Board’s website at


3) Misrepresenting the number of continuing education hours earned at renewal.


If you certify that you have completed the required continuing education hours at renewal, and are later audited and find that you did not, in fact, have the required hours at renewal, you could be subject to disciplinary action. Check your records now to ensure you are on track to earn 24 hours (including 16 HSW hours) prior to December 31, 2011.


4) Failure to maintain proper documentation of continuing education activities.


Architects are required to retain continuing education records for both the current and prior renewal period and to furnish the records to the Board if selected for audit or as part of an investigation. You could be subject to disciplinary action by the Board if you are selected for audit and are unable to provide the required documentation. This is a personal responsibility that you should not entrust to others.


5) Failure to notify the Board of firm name changes or update shareholder information.


Firms are required to notify the Board within 30 days of any changes in the ownership, distribution of shares, address or architects designated in responsible control. A new firm application is required when a firm changes its name.


6) Failure to notify Board of felony or moral turpitude convictions; or disciplinary action in other states.


Architects are required to notify the board within 60 days of a felony conviction in any jurisdiction, or discipline in any jurisdiction.


Disciplinary action includes, but is not limited to, reprimands, fines, probation, suspension, supervised practice, revocation, cease and desist or consent orders, settlement agreements or stipulations.


7) Failure to use a written contract.


Architects are required to execute a written contract prior to providing any professional services. Only services for which no compensation will be paid, consulting services to registered engineers and landscape architects, and services to a previous client are exempt from this rule.


See rule 4703-3-09 for the list of specific items which must be included in the written contract.


8) Failure to use the correct title for interns and unlicensed employees.


Use of the word “Architect” or any of its derivatives, by any person not licensed to practice in the state of Ohio is a violation of Ohio’s title act.


Only interns who are enrolled in the ARE in Ohio are permitted to use the titles “Intern Architect” or “Architectural Intern”. “Graduate Architect” and “Project Architect” are two of the most commonly misused titles for interns. Please check with the Board staff if you are uncertain about a job title.


9) Engaging in plan stamping.


“Plan stamping” is a serious offense and involves sealing design documents that were not prepared by the architect or were not prepared under the architect’s responsible charge. Ohio law always requires that the individual sealing the documents have a written contract with the client for services; possess direct professional knowledge and direct supervisory control of the designs from inception to completion before applying their seal.


10) Failure to read and be familiar with the law and rules of the Board.


Although this mistake is placed last on the list, it is perhaps the most important. All registrants and applicants for registration sign a statement on their renewal or application forms certifying that they have read and are familiar with the law and rules of the Board.


The law and rules are frequently amended, so registrants are advised to review them on a regular basis (at least annually). They are available in a printer-friendly format on the Board’s website at .


A host of problems can be easily avoided by simply reading and abiding by the law and rules. If you can’t remember the last time you read through them-do it today!



ALUMNI AWARDS – Recognizing KSA Alumni

the IMPACT award

Three graduates will be selected from nominations; one candidate from each of the three majors, Architecture, Landscape Architecture and City & Regional Planning. Criteria for recognition will include distinction in one of three categories:

· Service to the Profession

· Service to Society

· Service to the Knowlton School/OSU

Candidates must have received a Bachelor or Master degree prior to 2001.

three under 10

Three graduates will be selected from nominations; one candidate from each of the three majors, Architecture, Landscape Architecture and City & Regional Planning. Criteria for recognition will include distinction in service or professional accomplishment for individuals in the first ten years of their profession path.

Candidates must have received a Bachelor or Master degree after and including 2002.

These awards will be presented during our Society’s Fall Reception honoring outstanding KSA Alumni. Click here for More Information
sponsored by
the alumni society
of the

AIA Ohio
A Society of the American Institute of Architects
17 South High St. – Suite 200
Columbus, OH  43215-3458
This information is provided exclusively for AIA Ohio members.
Call 614-221-0338 or send e-mail to
Visit us on the web at